OIA Data Request Process
The UNM Office of Institutional Analytics (OIA) collects, analyzes and publishes data on students enrolled, staff employed, dollars expended, and degrees earned based on frozen data. Should you require live data or data at the individual student record level, please contact the UNM Office of the Registrar via https://registrar.unm.edu/data-access-form.php
If you have questions regarding UNM institutional frozen data please review the oia.unm.edu ‘Facts And Figures’ site for published data.
- Fact Book: Contains information on student enrollment, graduation, faculty, staff, and financial aid (produced annually)- oia.unm.edu/facts-and-figures/unm-fact-book.html
- Official Enrollment Reports: Contains information on enrollments and SCH by level, college, demographic group, and time status (produced each semester) -oia.unm.edu/facts-and-figures/official-enrollment-reports.html
- Common Data Set: Used to populate many of our national surveys such as U.S. News & World Report and Princeton Review; Contains information on enrollment, incoming freshman demographics, faculty, course section sizes, and more (produced annually) - oia.unm.edu/facts-and-figures/common-data-set.html
- IPEDS Finance, HR, Faculty, and Student Data: These data are reported to the Federal Government every year and are a rich source of both aggregate and detail-level data- oia.unm.edu/facts-and-figures/IPEDS.html or https://nces.ed.gov/ipeds/datacenter/login.aspx (log-in not required).
If you have already explored the published data sets and need data sets not already produced in one of the above resources, you've come to the right place.
Please email firstname.lastname@example.org with the following information and we would be happy to assist you with your data request.
- Your name
- Your contact information (email and telephone)
- Your affiliation with UNM (student, faculty, staff) and your department/program/office
- The data need and possible justification for the data request (annual reporting to a funding agency, grant application, dissertation research, etc.).
- If your research is subject to IRB approval please be sure to include the IRB approval letter**.
- Data handling procedures listed
- Who will receive the data
- Where the data will reside
- How the data will be maintained and destroyed
- Please also include additional details regarding the nature of the data.
- years/semesters (i.e., “Fall 2014”, “all spring semesters 2010-2015”)
- populations such as (undergraduates, graduates, faculty)
- describe the research questions you are trying to address
- any other relevant information
Upon receipt of your email, OIA will review the contents and schedule a meeting of no more than 30 minutes to review the request to ensure that we are able to fulfill the specific data needs. A meeting will help us determine the best method to fulfill the request and timeline for the project.
Please note that:
- Submission of a request does not guarantee data access. Data dissemination is at the discretion of the data stewards and guided by state and federal regulations and UNM's Data Governance Policy. See the UNM Data Governance website for detailed information.
- A delay in providing the IRB approval letter and will prevent the initial analysis and disposition of the request.
- Data access requests take varying amounts of time to process depending upon the complexity, sensitivity, frequency, and time frame when submitted. During peak federal and state mandated reporting cycles (September-December and January-April), we are unable to commit to the a date delivery sooner than 5 - 6 weeks. During less intensive periods, we can typically return data within 3 weeks, subject to other priorities and the extent of your request.
- Most requests for student-level data or any data with personally identifiable information (PII) will be referred to the UNM Division of Enrollment Mangement. If you are seeking live and/or student-level data, please initiate a data request with Enrollment Management here.